Talent Acquisition and People Strategy: Insights&Advise

What HR Services Do Startups Actually Need?

🧩 What HR Services Do Startups Actually Need?

When you say “HR,” what do you really mean?
For many startup founders, “HR” is a catch-all for everything they don’t want to deal with — payroll, contracts, job posts, culture… you name it. But lumping it all together leads to chaos, mis-hires, legal risks, and lost momentum.
Let’s clear it up. Here’s what early-stage companies actually need when they say they “need HR” — and how to build it right, without wasting time or headcount.

🚩 The Problem: HR ≠ One Role

Spoiler: Your first HR hire shouldn’t be someone to “do it all.” That person doesn’t exist.
Startups need HR functions, not just titles. And different stages call for different expertise.
Let’s break it down.

🧱 The 5 HR Functions Startups Actually Need

Function
What It Covers
Why It Matters
1. Compliance & Admin
Contracts, payroll, documentation
Keeps you legally safe and reduces founder distractions
2. Talent Acquisition (TA)
Hiring strategy, sourcing, interviews
Bad hires cost you runway. Read: Embedded vs. Agencyexplains why strategy matters
3. Onboarding & Experience
First weeks, role clarity, engagement
Sets the tone. High performers leave if onboarding is sloppy
4. People Ops & Culture
Values, rituals, surveys, team structure
Keeps the org aligned as it grows — not just “vibes”
5. Advisory & Leadership Support
Coaching, mediation, strategic input
Helps founders lead better and prevent team toxicity before it starts
Read: Embedded vs. Agency explains why strategy matters

🧠 What Most Founders Get Wrong

Mistake #1: Hiring an HR generalist too early.
They often come from corporate and lack startup context. You’ll still need to lead.
Mistake #2: Calling it a “Head of People” when it’s really admin + recruiting.
See: Stop Calling It a Head of People When You Need a Talent Manager
Mistake #3: Outsourcing to a payroll provider and thinking “HR is covered.”
You’ve solved compliance. You haven’t solved culture, hiring, or team performance.

🚀 So What Do You Need?

For most startups (5–50 people), this setup works best:
Role/Support
How to Handle It
Admin & Legal
Outsource (e.g. remote HR/payroll provider)
Talent Acquisition
Embedded or fractional partner tied to your growth roadmap
People Ops
In-house or part-time hire once culture complexity grows
Strategic HR Input
Advisory support (e.g. UnitiQ, coaches, specialists)
Read - Embedded or fractional partner tied to your growth roadmap

🏗️ How to Build It Without Overhiring

Step 1: Start with clarity

Know what you’re solving — is it compliance? Is it speed in hiring? Is it retention?

Step 2: Build a fractional stack

Think of HR like a tech stack. Use lean, high-impact resources until you're ready to scale internally.

Step 3: Add context before tools

Don’t just buy an HRIS. Get someone who can tell you what to track, how, and why.

💡 Why This Matters Now

Hiring, retention, and culture are growth levers — not hygiene factors.
Treating HR as a cost center instead of a strategic asset keeps startups small.
The ones that scale treat it like a system that fuels performance, alignment, and speed.

🔁 Related Reading

🎯 Final Thought

Founders who treat HR as one role miss the point.
HR isn’t one thing — it’s a set of systems that drive your team’s performance and your company’s longevity.
Don’t wait until it breaks. Build it intentionally, step by step.
👉 Interesting? Let's Talk!
Talent Acquisition Culture Leadership